Leya

Structure

18: Organizational Structure:

LEYA has three principal management organs through which the entire activity of the organization has been managed such as: -

i. Advisory Council

ii. General Council &

iii. Executive Committee and

LEYA adopts decentralized participatory management system in program implementation. The General Council is the supreme authority of the organization consists of 23 Members. 07 members Executive Committee is elected biennially out of General Council for policymaking and facilitates in program implementation. The policies of Executive Committee are implemented by the Chief Executive. He is responsible for overall program implementation and management of the organization. Accept this there an advisory committee consists of intellectual members. The advisory committee always looking after the overall achievement of the development activities and they provide necessary feedback where necessary to. List of the present Advisory and Executive Committee is stated below: -

Executive Committee of

LEYA Health & Education Development Foundation

Sl	Designation	No. of Post
1	Chairman	01
2	Vice-Chairman	01
3	General Secretary	01
4	Finance Secretary	01
5	Executive Member	03
Total		07

19: Present staff strength:

The organization has been implementing its various development activities with a rationale number of well skilled and trained staff. Following table shows present staff position.

Present Staff position

#	Designation	Male	Female	Total
01	Chief Executive	01	00	01
02	Director	02	01	03
03	Deputy Director	02	01	03
04	Asst. Director (Program)	02	02	04
05	Asst. Director (Accounts & Audit)	02	01	03
06	Asst. Director (Admin & HRD)	01	01	02
07	Medical Officer	05	15	20
08	Credit Coordinator	07	03	10
09	Monitoring & Evaluation Officer	02	01	03
10	Regional Manager (RM)	15	05	20
11	Branch Manager	77	25	05
12	Training Officer	14	17	31
13	Asst. Branch Manager	85	02	87
14	Clinic Assistant	12	11	23
15	Accounts Officer	45	65	110
16	Credit Officer	285	30	315
17	Programmer Assistant	12	05	17
18	Supervisor-Social Development	28	02	30
19	Health Promoter	07	10	17
20	Teacher/Volunteer	35	05	40
21	Driver/Mechanics	03	00	03
22	Office Peon/Messenger	102	07	109
Total		744	209	856

20: Monitoring and Evaluation:

As per the daily work schedule and having prior approval by the Chief Executive, Field Workers, Coordinators & Branch Managers are timely performing their obligated responsibilities. To keep track of the field activities weekly/monthly meeting are held at the Head offices. Higher personnel of LEYA also attend in the meeting. Individual worker places their weekly performance report in the meeting. Problems are also discussed in the meeting faced in implementing the activities. Through participatory discussion, decisions are made for the next week activities as a result all the staffs are implementing the activities in a track way.

Not only are that Staffs to submit their weekly performance of activities through prescribed Reporting Format. Programme Manager is responsible for the compilation of the reports and after compilation of the Field Staffs report, another session arte held with Coordinators & the Chief Executive to review the programming activities.

Monitoring is system by which program head can see the present status of ongoing activities. So, to collect data on program activities the workers, Coordinators & Program Coordinator, use various forms. Through these data Chief Executive always pay necessary information among the staff through office memo or his direct visit in the field. These steps are implying LEYA towards effective implementation & sustainability of the Program.

21: Accounts management procedure:

LEYA keeps Account as per standard accounting system. All sorts of voucher or advances are to place in the Chairman and according to the approval money is withdrawn from the Bank accounts by the signature of any of the two personnel. Accounts are maintained as per rule of the donors. Vouchers and records are preserved for verification and audit. Chartered Accountant firms for improving the financial control and management system will audit the books and accounts of the program annually. The said report is submitted to the donor in due time.

22: Bank accounts of LEYA:

Account is being kept for the organization maintaining separate bank account operated with joint signature of two responsible persons. For the smooth functioning of the project activities all sorts of Bank Accounts of LEYA have been maintaining with joint signatory system. The authorized signatory powered personnel are the Chairman, Chief Executive & the Faineance Secretary.

Bank Accounts information:

Name of the bank: Sonali Bank,

Address: NayaBazar Branch, Dhaka-1311

Account Name: LEYA Health & Education Development Foundation

Account No: STD 55222400000167

23: Source of funds:

With the Financial support of various donors LEYA has been successfully implementing its various development activities as stated below: -

i. Palli Karma Shahayok Foundation (PKSF)

ii. Fund management Unit, Bangladesh Bank Low Cost Housing Project;

iii. Horizon Micro Financing Consultancy Inc. Manila, Philippines;

iv. Income from IGAs (Handicraft, Fishery, Nursery);

v. Member’s admission fee;

vi. Subscription of General Council Members;

vii. Groups Savings;

viii. Donation from local Elites.

ix. Loan from bank.

25: List of Office Equipment & Materials

#	Name of the item	Quantity	Year of purchase	Tentative value	Remarks
	Computer Set/Laptop	102	2006-2013	3032000/-
	Mobile Phone	18	2007-	80500/-
	Motorcycle	65	2007-2013	5850000/-
	Bi-Cycle	102	2005-	801300/-
	Digital Camera	01	2009	16500/-
	Sewing Machine	10	2005	29800/-
	Ceiling Fans	102	2004-	144500/-
	Display Board	102	2007-	135800/-
	Steel Almirah	102	2004-	221000/-
	Steel Cup Board	56	2006	153700/-
	File Cabinet	60	2004-	114700/-
	Rack (Wooden)	05	2004-	14500/-
	Secretariat Table	102	2004-	518000/-
	Table	102	2004-	362500/-
	Wheel Chair	102	2004-	142350/-
	Chair	306	2004-	814000/-
	Handle Chair	40	2004	185000/-
	Cot	22	2004	66000/-
	Beadings	04 sets	2004-	19600/-
	Cookeries	342 pcs.	2004	31500/-
	Dining table	01	2004	8000/-
	Computer table	01	2004	5000/-
	Bench wooden	08	2004-	4800/-
	Television	01	2004	15000/-
	Trunk	02	2004	4000/-
	Sofa Set	01 set.	2006	30000/-

CONCLUSION:

In spite of remaining lot of problems and limitations, LEYA has been implementing of its various development activities with the sincere cooperation of the staff, volunteers, and Executive Committee members. The present donors have played a very important role in the implementation of the activities through providing generous financial supports. We are grateful and thankful to them and anticipate continuous cooperation for our effective activities. We do hope, if more donors support us, we could be able to cover more targeted people and help in their socio-economic enhancement and empowerment. We cordially anticipate all sorts of moral and financial supports from all concerns for our development activities.